Assistant Director: Student Registration & Management Information System

Salary

R582 444 per annum (Level 10), plus benefits as applicable in the Public Sector.

Requirements

Grade 12 certificate or equivalent. A recognised three (3) year National Diploma (NQF level 6) in Business Administration, Public Management / Administration, Information Management, Computing or equivalent qualification. 3-5 years working experience in Information Technology, administration department, management information systems, information and data processing or any relevant knowledge. Valid drivers license. Experience in the post schooling education and training (PSET) sector will be an added advantage. Knowledge of registry duties, practices as well as the ability to capture, analyse and interpret data. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of data storage and retrieval procedures. Knowledge of policies and governance environment of TVET Colleges including the TVETMIS and annual reporting requirements by the Higher Education Institutions. Knowledge and understanding of Information Management. Knowledge, understanding, application and interpretation of office management, ITS / Coltec, etc, data warehouse and IT prescripts. Proven presentation and report writing skills. Good communication and people empowerment skills. Advanced computer literacy, including MSWord, MS Excel and MS PowerPoint. Proven ability to effectively manage change. Project management, leadership, administrative, planning and organizing skills.

Duties

Manage the administration of the overall student registration. Develop, review and monitor the implementation of policies and procedure in relation to student registration, admission, scheduling and records. Provide workshops on the implementation of policies and procedure in relation to student registration, admission, scheduling and records. Manage student registration and ensure proper procedures are followed. Develop and review registration documents for accuracy. Manage the database for new graduates and alumni. Ensure provisioning of pre-entry support services to student during the registration process in relation to (financial aid, bursaries, student accommodation). Provide guidance and testing of students, with regard to choice of and placement within programmes. Maintain and update database of students enrolled within programmes. Ensure that student orientations are conducted. Ensure that students’ information is captured accurately on Information Technology System (ITS). Set up the management information system in readiness for enrolment and support other processes. Control the quality of captured data and report if there are errors. Maintain the college TVET MIS system. Manage student data. Use various tools, extract data to facilitate statistical reporting. Interact with service provider regarding upgrades and request for assistance. Maintain data and compile statistical reports on staff as well as student registration and academic performance. Maintain, capture and validate inputs captured on student and other related systems. Set up the student system for registration of students and ensure creditability and reliability. Management of human, physical and financial resources.

Enquiries

Mr. B Khakhu Tel No: (011) 351 6000